tampa expo-poster hall 2012 smallMany of you understandably will have questions about the upcoming 2018 Summit.  Below we have addressed a number of Frequently Asked Questions under the headings of....

  • Registration
  • Volunteering
  • Program/Posters
  • Special Events
  • Sponsorship/Exhibiting
  • Travel/Hotel
  • Technology/Social Media
  • About the 2018 Summit

REGISTRATION

How much is the registration fee, and are there any discounts available?

  • Early bird registration fee (until October 12th).........................................................$495
  • Registration fee........................................................................................................$595
  • On-site Registration fee...........................................................................................$625
  • Student (must be a currently enrolled student with valid student ID).......................$275
  • One day rate............................................................................................................$290 

When does early-bird registration end?
The deadline to register at the early-bird rate is Friday, October 12, 2018. After that, the full rate is $595.00 and registrations must be received by Wednesday, November 28, 2018 to guarantee confirmation. After November 28, 2018 we will only accept registrations on-site and the on-site registration fee is $625. Pre-registration is strongly recommended. 

What if I need to cancel my registration?
To cancel your registration, you must submit a written request to Capital Meeting Planning, Inc. (registrar@cmpinc.net) by Friday, October 12, 2018. Cancellation requests before Friday, October 12, 2018 will be charged a $50 admin fee. After Friday, October 12, 2018, cancellations will not be refunded. Substitutions are allowed with no admin fee charged. Substitutions will be accepted in writing if received by Wednesday, November 28, 2018. Restore America's Estuaries will honor requests for changes, cancellations, and refunds that meet these requirements. Non-refunded payment for the 9th National Summit will not be credited toward any other service, product from, or contribution to Restore America’s Estuaries.  

If I am making an oral or poster presentation, do I need to pay the registration?
Yes, all attendees, including speakers and poster presenters must register and pay to participate in the Summit in person, inlcuding travel costs.

Is funding available to help cover registration costs?
Yes, a very LIMITED amount of financial support will available and only to cover registration fees. No travel support will be awarded. We will post an application for support as we get closer to the date. Please contact Suzanne Simon
ssimon@estuaries.org for details.

 

VOLUNTEERING

Can I voluneer at the Summit, in exchange for registration payment? 
Anyone wanting to volunteer in exchange for a waiver of the registration fee can contact Nicole Breslin-Romano at
nbreslin.romano@estuaries.orgPlease complete and sign this form and return to Nicole Breslin-Romano via email by September 4, 2018. Put "Volunteering Opportunity at Summit" in the subject line of your email. Questions about volunteer opportunities? Learn more here

 

PROGRAM/POSTERS

When will presentations occur?
All oral presentations will occur Monday, December 10, through Wednesday, December 12. Please see the schedule at a glance for more details - https://estuaries.org/images/LB_Conference/Schedule_at_a_Glance_18.pdf Picture 198

Where will my poster be displayed? Do I have to be with it at all times?
All posters will be displayed in the Expo Hall. Poster set-up will occur on Sunday afternoon and the posters will be on display through Wednesday afternoon. Poster presenters need to be with their posters only during the poster session, which will be on the evening of Monday, December 10. 

How will my poster be displayed?
Posters will be assigned a designated location by topic and will be displayed on a freestanding board 4’ high x 8’ wide (“landscape” orientation). Push pins will be provided. 

Who can I contact with a question about the status of my presentation/poster submission?
All submitters will be notified regarding the status of their submittal mid-June. For additional information, please send an email to program@estuaries.org. 

Is it too late to submit an oral presentation?
Yes. 

Is it too late to submit a poster?
Please send an email to program@estuaries.org if you are interested in submitting a poster. 

 

SPECIAL EVENTS

How do I register for the Restoration Community Service Project Project in Los Cerritos Watershed?ckpro-6264
You can sign up for this free event when you register for the Summit: https://cmpinc.net/raesummit2018/For more information about this event please visit: https://estuaries.org/community-service-project-2018

What and where is the Coastal Networking Reception?
The Coastal Networking Reception is the Summit’s evening reception on Tuesday, December 11, 6:30pm – 9:30 pm at the Aquarium of the Pacific. 

Where can I learn more about the workshops?
For more information about the workshops being held on Sunday, December 9 and Thursday, December 13 please visit  https://estuaries.org/2018-workshops-and-special-offerings-2. You can register for these workshops when you register for the summit by visiting:  https://cmpinc.net/raesummit2018/ 

Where can I learn more about the field sessions?
For more information about field sessions, please visit: https://estuaries.org/2018-summit-field-sessions .
You can register for field sessions when you register for the summit by visiting:  https://cmpinc.net/raesummit2018/.

 

SPONSORSHIP/EXHIBITING

My organization is interested in becoming a sponsor/exhibitor, how do I register us for this opportunity?
You can sign up as a sponsor or exhibitor by filling out this  form. Please contact Courtney Lewis directly at clewis@estuaries.org or (703) 524-0248 x5 if you have any questions.

Is it too late to become a sponsor/exhibitor of the Summit?
No, we’ll accept sponsorships/exhibitors all the way up until end of November.  Though, the earlier you make a commitment, the more your benefits will reward you.  For more information, please review our prospectus. You can also contact Courtney Lewis at clewis@estuaries.org

When is sponsorship/exhibitor payment due?
Unless you have made special arrangements in advance, all sponsorship/exhibitor fees are due 30 days from the time of being invoiced.  Please contact Courtney Lewis at clewis@estuaries.org with any questions you may have. 

As a confirmed sponsor/exhibitor, do I still need to register as an individual attendee?
Yes, all confirmed sponsors/exhibitors receive a certain number (depending on your sponsor level) of complimentary registrations.  Each person who receives a complimentary registration must go onto our website and register https://cmpinc.net/raesummit2018/

Do I need a “code” to register, as a sponsor/exhibitor?
Yes, you should have received a “code” when followed up with, once you were confirmed as a sponsor/exhibitor.  If you did not receive this, please follow-up with Courtney Lewis at clewis@estuaries.org 

How do you select exhibit space in the Expo/Poster Hall?
Later in the summer, we will reach out and invite you to provide us with your top 3 choices.  Based on your level of sponsorship (Lead Sponsors go first, then Principal Sponsors, and so forth), determines the order in which you’re invited to secure your space. kbr booth aerial tampa 2012 small

How big is each exhibit space and what comes standard with it?
Standard exhibit space is 10’x 10’.  Complimentary amenities included in your booth are one 6' long, draped table, two chairs, one wastebasket, and a standard name placard on the back of an 8-foot high curtain. 

Does it cost to have internet/electricity in my booth, how do I go about ordering it?
Yes, to order electricity and/or internet services for your booth. We will have an exhibitor kit ready by the end of Summer. 

How do I order carpet, lighting and other extras for my booth space?
Yes, you can order it though GES, our show decorator. We will have more information in our exhibitor kit which will be ready by the end of Summer.  

Unfortunately, I’m not planning to sponsor/exhibit during the 2018 Summit, can I still advertise in the Program booklet?
Yes, we will have more information on advertising soon. 

How big is the Exhibit/Poster Hall?
Approximately 29,300 sq. ft. 

What does the layout of the Expo/Poster Hall look like?
We will have this available later in the Summer.  hesco booth aerial tampa 2013 small

What are the hours of the Expo/Poster Hall and set-up and tear-down? 
Exhibitor Set-Up:            Sunday, December 9, 2018................8:00 am – 4:30 pm
Exhibition Hours:            Sunday, December 9, 2018................6:00 pm – 8:00 pm
                                       Monday, December 10, 2018..............7:30 am – 7:30 pm
                                       Tuesday, December 11, 2018.............7:30 am – 5:30 pm
                                       Wednesday, December 12, 2018........7:30 am – 1:00 pm
Exhibitor Tear-Down:     Wednesday, December 12, 2018........1:00 pm – 5:00 pm

 

TRAVEL/HOTEL

How do I arrange my lodging during the Conference?
A block of rooms has been reserved at the Renaissance Long Beach Hotel and Hyatt Regency Long Beach, at the rate of $173/night from Friday, December 7 through Thursday, December 13.
https://estuaries.org/travel-information 

How do I get from the airport or by car to the Long Beach Convention Center?
For more information on travel to the Summit, please visit: https://estuaries.org/travel-information

 

TECHNOLOGY AND SOCIAL MEDIA 

I heard that there will be a smart phone app.  How do I get it?smart phone app conf 2012 small
Yes, we have a Summit app that will work on Apple and Android smart phones and tablets.  The app will provide you with general information about the program, schedule, and let you create your own personalized schedule of events during the six-day event. We will send out notice once the app is finalized. We greatly appreciate Great Lakes Dredge and Dock for their Summit App sponsorship.  

Will there be internet/wi-fi access at the Summit?
Yes, we will be providing wi-fi inside the Expo/Poster Hall.  If you wish to purchase direct internet access for your exhibit space, you can review the details in our Exhibitor Kit, which will be ready later in the summer. 

How do I follow the 2018 Summit via social media?
We post periodically to Facebook, Twitter, and LinkedIn….using the hashtag #RAECSO18.  Find, like, and follow us on Facebook, Twitter, and LinkedIn.

 

ABOUT THE 2018 SUMMIT

What are the dates for the 2018 Summit? Saturday, December 8 - Thursday, December 13, 2018.

Where is the 2018 Summit located? Long Beach Convention Center, 300 E. Ocean Blvd., Long Beach, CA 90802

Where will the daily continental breakfasts and coffee breaks be held?
Inside the Expo/Poster hall.  See the Schedule-At-A-Glance for more information.  https://estuaries.org/images/LB_Conference/Schedule_at_a_Glance_18.pdf 

Where can I read more information about this Summit being "Climate-Neutral"?
https://estuaries.org/climate-neutral-conference-2

Where did the coastal artwork come from for the cover of the program booklet, tote bag, and elsewhere?
Each Summit, we work with a local artist, to paint an image that personifies and represents the local estuary where our event is being hosted.  For the 2018 Summit, we are working with Melody O'Connor Allen, a pastel landscape artist that grew up in Southern California.  For more information…. https://melodyoconnorallen.com/about 

Where are you planning to have the 2020 National Summit?
Stay tuned, we’re planning to announce this during the 2018 Summit in December.

 

 

Summit Photo Announcements

Join the largest national summit in 2018, focused on coastal restoration, science, and management practices!


SUMMIT 2018 ANNOUNCEMENTS

Airport and Lodging

Schedule At-A-Glance - Subject to Change

Call for Proposals: Presentations, Sessions, and Posters

Call for Proposals: Spanish Translation

Summit ProspectusAnswering all your questions about sponsorship and exhibiting.

Exhibitor/Sponsor FAQs: Frequenty asked questions about exhibiting at the 2018 Summit.

Summit FAQs: Have questions about the Summit? Check here to get answers. 

Registration: Register for the Summit here!

Sponsorship & Exhibitor Application: Ready to sponsor and/or exhibit? Fill out our online application form. 

Summit Sponsors & Partners: See a complete list of sponsors and exhibitors for the 2018 Summit.

Show Your Badge: Looking for things to do in Long Beach? Check out this site!

Advertising: Purchase half or full-page advertising in the program booklet. (Coming soon)